Online surveys are quick and convenient, but sometimes you just need paper. Perhaps your public can't use smartphones or laptops, or your survey happens in a remote location.
This job involves 400 people having to rank their top 3 choices for a conference. To complicate things, places are limited for each activity. In addition, not everybody has access to the same events (some are restricted to a subset of them).
This is how we solved it:
The first program used the list of participants and restrictions to create 400 PDFs, each tailored to each individual and containing a QR code. Something like this:
These were then filled out by the participants during an event.
They were then placed on the scanner bed and scanned at once into 400 pictures:
Our program opened each file, read the QR code (finding name, group and restrictions), and cropped the answers. All answers were read in a few seconds:
In all automation projects, people are expected to make errors or to break the rules. For example erasing circles with white-out, writing over them or selecting more than 3 circles.
Such possibilities were caught by the program and sent to a folder for review by an employee.
Once processed, all users were assigned their activity by a program. A final processing step checked for over-subscribed activities. If too many people had signed up, a few random ones were given their 2nd choice, or if not available, their 3rd choice. Finally it was all automatically writen to a google sheet that participants could check.
This process had to be done every few months, so a job that would have taken hours of tedious and error-prone transcription and sorting was turned into a 30 minute job.
If you need to increase the quality of your data and save employee time, we can probably help you.